Minutes

in attendance:

Board of Directors: Andrew, Andrea, Christian (not a quorum)
Staff: Noreen, Tim

The Warsaw Summit hasn’t received their wire transfer: (in response, xian sent Andrea a PDF of BofA confirmation page for the wire transfer UseLab, and Andrea will share it with the organizers.)

Tim is resolving mismatch IDEA registration between a flow that allows for phone payment but no provision for accepting phone payment. Tim does not have access to Paypal.  Christian advised Tim that he has full permissions to confer with Melissa as needed.

Re infrastructure and the library, Andrea reported, “Looking into the long-standing library refactoring, it just makes sense to try and fit everything in a modular, drupal-based approach as far as web infrastructures go (especially the even longer-standing cobbler’s children project). So we are looking into past ideas, proposals, content inventories to make sense of the grandiose mass of content and junk that the we site is today to be able to (re)build it piece by piece, which is the only way to go given the current constraints/voluntary approach, without losing sight of the larger picture. Of course Noreen is pivotal in this and she’s been helping a great deal.”

Andrea, EuroIA scholarships for French students, according Eric R. and Jim Kalbach still needs some action. Andrea is going to follow up.

Noreen reported that the 2009 nominations page was pulled down and earlier year’s have been genericized to present a single Sample Nominations page that people can use as a guide to crafting a nomination statement.

Attending:

Board of Directors: Russ, Livia, Christian, Andrea, Will, Andrew
Staff: Tim, Noreen

IDEA:

Website launched; 4 registrations; 2 precon.

Banking:

-Livia dealing with BofA who appears to have lost paperwork for bank card.

EuroIA/Eric Reiss:

-No word yet from Jaron who is on vacation regarding Johnny Holland promotion
-need to Account for what has been done for EuroIA.
-Will to send that to Eric, and where we are with JH.

Elections:

-keep process for this year; present to community 5-6 key initiatives currently working on or most important things for next year. What are the big pressing issues in our community? Coordination, alliance building, IDEA, etc.
-When you accept the nomination and write up a plank, pick a particular initiative and tell us how you would like to tackle that over the year.
-Nominations: do we want to just list primary nominations and list of seconds/supporters or go with what we have done.
-Send Will a copy of last year’s email and Elections web pages. 

Switchboard:

-Nicola working with Tim on how to best extract member info. Some fields were lost in backup, such as notes, newsletter fields, etc.  It’s possible we lose data when we convert people from Expired to Basic Contact. 

Student/Local Groups:

-Andrew has good feelings about it.  We are focusing on student groups where there is more heat/traction. Need to have a person from each group serve as contact to update their information. We list; they agree to help us disseminate information to their group. 
-Andrea heard from France & Germany to see if we can do something to engage local groups through European conferences next year. Not just what we can do for them but also what they can do for us.
-Leverage wiki for local group activity 

Grants Program:

-Starting to work on 2010 schedule
-Clarifying stuff from 2009 grants 

Library:

-Figuring out how to leverage wiki in library design

Annual Report:

-Still need financials. Xian, did accountant prepare last year?