Minutes

Worked from Dorian’s sketch for how we will focus our discussion in Iceland.  Sketch inspired by ideas from meeting with Thomas Vander Wal http://doriantaylor.com/file/iai-role-by-transaction-content

Discussion about the IA Summit and how / if the Board will be able to participate in the workshops for the Summit this year.  Main rational for not being able to, potentially, based on the need to provide the IAI with a clear focus and direction for the future of the organization.

Today the Board brought in Thomas Vander Wal to share insights and ideas about how to get the IAI back on track – to meet the needs of the community, etc.

The focus of today’s meeting was to outline ideas for what we will focus on for the retreat in Iceland.

Meeting with Thomas Vander Wal has been set up to provide ideas about how we can get the IAI a greater focus that align with the needs of the community.  This will take place on January 24th, our next meeting.

* Journal update: Everything is finished.  Guest editorial in this issue which will be Eric Reiss targeting online publication by the end of this week.

* Salary Survey: Looking at different views for the data; looking at having this in place by the end of January.

* Grants: Looking to revise the grants in place to date to ensure there is a specific IA focus.

* Dorian recently uncovered the old Projects wiki.  Noreen has worked her way through it and using the good bits to update our Volunteer Wiki.  Really good stuff in the old Admin/Board wiki if you want to take a look:

Projects Wiki: http://iainstitute.org/projects/wiki/ only need a login to edit pages

Board Wiki: http://iainstitute.org/wiki/wiki.pl?AsilomarWiki login required to view, limited to current board

Volunteer Wiki: http://volunteer.iainstitute.org/ login required to edit; contact operations@iainstitute.org

Taking these into account along with the site for the IAI start to do an inventory of all content and decide content that is 404 or re-direct pages.  Shari and Dorian will talk about what is needed for the Inventory and get back to Jeff.

* Retreat update / details

Work backwards from the members meeting in Denver – reverse engineer the discussion, accordingly.  More planning to take place as Board Members add to Google Doc created by Jeff shared with Board Members entitled IAI Retreat.

Noreen and Tim did not attend this meeting as per Andrea’s request if they had nothing to present or to attend the first 10 minutes as the rest of the meeting was to be dedicated to private Board discussion.

* Dan to bring us up to date on budget matters.  (This will be done at the first of every month from this point forward.)

Dan is working on reviewing IDEA and looking at the budget from this past years’ conference.  Abby is going through receipts to ensure all financial matters at the conference align properly.

All other financial matters (overhead / recurring items) are being managed as they come up.  Long term goal to have all such financial recurrences (bills paid on a monthly basis)  be managed by outside company.

*Meeting Minutes

It was decided by the Board that all meeting minutes posted to the public would be simply published by the Secretary.  Should there be changes required, it is a simple process to go in and edit as needed.  A review process / vote by Board members is no longer required and future meeting minutes will be published when ready by the Secretary.

* Business plan

The business plan from the past 2007-2009 was not discussed at length.  Instead, a discussion around how we need to work at moving forward collectively was shared by all Board members for the duration of the rest of the meeting.  Email will be used to discuss / debate ideas we should be creating going forward.  At the start of every meeting the Board will hold a vote on each matter.  Once a decision has been voted on (majority wins) that will be the path we follow.

* Code of Conduct

In order to show our desire to keep the Board of Directors accountable to a higher standard, it was agreed that Jeff will work on re-shaping the Code of Conduct.  Jeff will send around a copy of the Word document to all Board members.  All Board members will review the ideas within the original draft and provide Jeff an email with feedback about specifics they feel should be included / excluded.

Jeff will then send an updated copy to the Board for a final edit.  Dan will then take the final draft to the Lawyer for the IAI to review for implementation.