Minutes

Board of Directors Meeting
The Information Architecture Institute
Monday, April 30, 2012

Attendees:
Board: Chris Baum, Laura Creekmore, Dan Klyn, Andrea Resmini, Dorian Taylor, Bev Corwin (as proxy for Shari Thurow)
Staff: Tim Bruns, Noreen Whysel
Absent: Jeff Parks

Agenda:

• Administrative matters to discuss? (Noreen and Tim)
• Vote on Italian IA Summit sponsorship of $1000
• IAI Research Agenda (Andrea)
• Business Model Canvas (Chris)
• Other?

Meeting convened at 4:04pm EST

Administrative matters to discuss?

• Noreen forwarded some emails regarding upcoming event sponsorships for board to review.
• Tim noted that a member requested to use our logo on his website. Members may use a logo to show affiliation with the IA Institute according to guidelines published on our website at: http://iainstitute.org/en/about/ia_institute_logos.php

Vote on Italian IA Summit sponsorship of $1000

• Italian IA Summit has requested funding via the Asilomar Event Sponsorship program.
• ACTION: Vote to take place on email.

IAI Research Agenda

• Andrea has been discussing the Institute’s research direction with Jason Hobbs, jury chair of the IA Institute Research Grants Program.
• Possibility of an official Education and Research role on future boards.
• May require role be added to our By-Laws.

Business Model Canvas

• The board reviewed the Business Model Canvas, discussing the different constituencies and the difference between “members” and “partners” and “counter parties” such as event sponsors and vendors.
• Some goals discussed included promoting/evangelizing IA field, promoting IA research, defining member services including providing a public member directory, IA resource repository, networking/local group opportunities, serving as a broker between research and practitioners, promoting university connections.
• Next newsletter will include a link to a Business Model Canvas that members can use to participate in the development of the IA Institute.
• Discussion will continue next week.

Meeting adjourned at 4:57pm EST.

IA Institute Board of Directors Meeting
April 23, 2012

Attending: Andrea Resmini, Chris Baum, Laura Creekmore, Dorian Taylor, Bev Corwin as proxy for Shari Thurow
Staff: Noreen Whysel, Tim Bruns
Missing: Dan Klyn, Jeff Parks

Agenda:

• Partnerships/Sponsorships
• Business Plan Canvas
• Other Business

Call started at 4:02pm.

Partnerships/Sponsorships

Andrea updated the board on current outstanding partner opportunities:

• We have signed a letter of intent for the IA Institute to collaborate with Szeged University in Hungary on its CESID program, which intends to develop an information architecture for scientific papers.
• The Italian IA Summit has submitted a request to continue our annual event sponsorship of US$1000 under the Asilomar Event Sponsorship Program.

Business Plan Canvas

As Jeff and Dan are not available and their input is required for this exercise, the meeting chose to end the meeting early.

Other Business

Bev suggested looking into changing the call time to make it easier to have a full board present on calls.
ACTION:Laura will create a Doodle survey to block out the best times for everyone.

Call ended 4:22pm.

IA Institute Board of Directors Meeting
April 16, 2012

Attending: Andrea Resmini, Dorian Taylor, Laura Creekmore, Bev Corwin ad proxy for Shari Thurow
Staff attending: Tim Bruns, Noreen Whysel
Absent: Chris Baum, Jeff Parks (traveling to Polish IA Summit, Dan Klyn (unable to establish a Skype connection)

Meeting started at 4:19pm

Agenda

• Research Grants
• University of Szeged Proposal
• WIAD Producer
• IA Summit 2013
• Business Plan Canvas

Research Grants

Seven proposals received.

Two issues to vote on:

1. Membership: in the past the grant program was open to members only. Two of the seven submissions are from nonmembers. The 2011/13 eligibility rules do not indicate that membership is required. Merit of opening the contest was discussed.
RESULT: Board voted to remove membership requirement and award a one year membership/renewal to the winner

2. Blind Review: It was s noted that since we are giving the Journal of IA the first right of publishing the winning research that we should institute a blind review in keeping with the procedures of peer reviewed journal.
RESULT: The board voted unanimously to institute a blind review for grant review.

University of Szeged Proposal

The University of Szeged in Hungary requested the collaboration of the IA Institute in development of an E-scientific framework for information architecture of scientific web content (CESID Complex e-science infrastructure development).

• A letter of intent was forwarded to the Board for consideration.
• Andrea stressed the importance of being involved in university research projects where our type of organization is legally permitted to do so.
• Generally opening discussions with universities is an IA Institute goal.
• ACTION: Noreen will forward a document she created outlining all of our university connections to date.
• ACTION: Bev is looking into legal compliance issues.

WIAD Producer

As Dan was unable to join the call, this topic was postponed. We are seeking a conference producer and thematic chair for the 2013 event.

IA Summit 2013

• Various members of the board have been in touch with Dick Hill and Kevin Hoffman, IAS13 chair, to plan our participation in next year’s event.
• Andrea Resmini and Keith Instone discuased a proposal for possible preconference content involving IA research and academics with Kevin.
• Generally bringing more research/academic content to IA Summit is an IA Institute goal.
• Kevin has been very open and welcoming discussion.
• ACTION: Laura Creekmore offered to draft a proposal for an agreement with ASIST.

Business Plan Canvas

• As Jeff Parks and Chris Baum were not attending, this discussion was postponed.
• A draft canvas for board members is on Google docs.
• Noreen is working on development and partnership strategy documents to inform this discussion and will share with the board this week.

The 2012 IA Institute Annual Members' Meeting was held on Saturday, 24 March in New Orleans during the IA Summit. This event is an opportunity for us to showcase achievements over the year and discuss challenges and future direction. At last year's meeting in Denver, the board presented a new framework for defining the Institute's activities, which engages membership through eight defined relationship channels.

At this year's meeting, Chris Baum presented an overview of our plan for developing a semantic web solution for the IA Institute online presence, based on research and tools developed by Dorian Taylor. World IA Day producer, Jessica Duverneay also presented on our efforts toward developing local communities with global impact through World IA Day events, the first of which were held on 11 February 2012 at 14 locations worldwide. Jason Hobbs, our Grants Chair, discussed our new research grant proposal process which you can read about below. We opened the floor for member questions and concerns which led to a lively discussion of options for our business model and revenue sources.

Our Development Manager, Bev Corwin, is assembling a team to explore alternative revenue streams through grants and affiliate programs. If you would like to help out, please send us your ideas for improving the sustainability of the IA Institute to feedback@iainstitute.org.

We will post a link to Chris’ presentation shortly.

*IA Institute Board of Directors Meeting
March 12, 2012*

Attending: Jeff Parks, Chris Baum, Laura Creekmore, Bev Corwin (proxy for Shari Thurow), Andrea Resmini, Dorian Taylor
Staff: Noreen Whysel, Tim Bruns

*Agenda:*
* Administrative Issues to Discuss – Noreen and Tim
* Final decision on AGM expenses; clarifying so we’re all on the same page – Dan
* Mentoring IA Summit – Updates or needs for support from the Board?
* IA Summit Podcasts (Radio Johnny and Boxes & Arrows). Jeff and Chris
* AGM Details to discuss? Dorian’s work, etc.

*Administrative Issues to Discuss – Noreen and Tim*

* WIAD Polar Bear sponsor UXPin wanted to know if they could give away the other 3 other one year memberships – as they only have 5 people in their organization. Board agreed.
* Noreen and Dan will contact O’Reilly and Adobe about providing membership offers from World IA Day.
* Discussion also about improving password security on the IA Institute website using MemberClicks and the purpose / how we are using this tool.

*Final decision on AGM expenses*

* Vote taken at the Board meeting now that IAI and ASIS&T are the main organizers of the conference.
* Andrea noted his vote in the favor of this movement prior to the meeting via Dan.
* Bev voted on behalf of Shari in the positive.
* RESULT: Vote was in favor of covering all expenses for the Summit.
* ACTION: Noreen to send expenses document to all Directors to complete for reimbursement.

*Mentoring IA Summit*

* Agenda for the meeting including volunteers who are willing to talk have been created. Other activities included for the meeting have also been created.

*IA Summit Podcasts (Radio Johnny and Boxes & Arrows)*

* Podcasts for both sites will be produced and published while at the Summit.
* Jeff will be including ASIS&T and the IAI as sponsors for Radio Johnny during the Summit.
* Other sponsors for the event suggested by the Board for business relationship building are welcome.
* ACTION: Jeff to provide Radio Johnny logo to Noreen as partner with IAI.

*AGM Details to discuss?*

* Chris is putting together an overview to support Dorian’s work – he will provide feedback this week
* Jeff to provide live Tweeting of the AGM using hashtag #IAIAGM
* Other ideas and suggestions welcome.
* It was also decided to not have a meeting next week prior to the Summit due to other work all Board members are undertaking for the Summit and other personal / professional obligations.

Next meeting will be in NOLA – Dorian to get back to Jeff about his arrival time to schedule meet-up with all Board members about the AGM and other details while at the Summit as necessary.

*IA Institute Board of Directors Meeting
March 5, 2012*

Attending: Jeff Parks, Chris Baum, Laura Creekmore, Bev Corwin (proxy for Shari Thurow), Andrea Resmini, Dorian Taylor
Staff: Noreen Whysel, Tim Bruns

*Agenda:*
* Administrative Issues to Discuss – Noreen and Tim
* What is being covered for IA Summit – Dan
* IA Summit Podcasts (Radio Johnny and Boxes & Arrows). Jeff and Chris
* AGM Agenda

Meeting began at 4:10pm

*Administrative Issues to Discuss*

* Sent a copy of the annual report including financials. Noreen needs everyone to review in particular the library section – do we have any updates? Bev and Dan things we were discussing over the summer. In addition the infrastructure section – only change was the member clicks account? Please verify.
Mentoring program at the IA Summit. Bev, Melissa, and Noreen looking to the IAI to sponsor, will come back to the Board next week with options.

*What is being covered for IA Summit*

* Board members still need to provide costs to Dan. We need to study the numbers to understand what is workable for the financial stability of the IAI. Decision about what and who is covered at the conference to be discussed next Monday.

*IA Summit Podcasts (Radio Johnny and Boxes & Arrows)*

* Andrea will send out an email to Dick and CC Jeff and Chris on the note about the possibility of doing interviews such as not to offend Jared and UIE’s efforts.

*AGM Agenda*

* Discuss the website progress. Dorian to sign up for the flex track
* Grab lunch on Thursday to talk about the agenda
* Selling t-shirts again
* Postcards going to get printed for the framework
* Building a Business Model Canvas. Provide post-it notes and sharpies to attendees and have them add their insights.

Meeting ended at 4:59pm

*IA Institute Board of Directors Meeting
February 27, 2012*

Attending: Chris Baum, Laura Creekmore, Bev Corwin (proxy for Shari Thurow), Andrea Resmini, Dorian Taylor
Noreen Whysel, Tim Bruns
Absent: Jeff Parks

*Agenda:*

* Events Grant
* Annual Report
* IA Progress Grants
* Business Model
* Membership
* Italian University Collaboration Grant

*Events Grant*

* UX Sofia, Bulgaria requested funding from our Asilomar Events Grant Program which grants up to $1000 per event to up to two regional or global IA events per calendar year. UX Sofia will be held on June 5-7 this year.
* The board will review program eligibility and vote at a later time via email.

*Annual Report*

* Noreen will send a draft to the board to review.
* Dan to submit financials.

*IA Progress Grants*

* Program is moving forward with Jason Hobbs as Lead.
* Currently sending invitations for jury members.
* Some minor changes to the website. Full announcement coming soon.
* Noreen set up a new grants email account at grants2012@iainstitute.org.

*Business Model*

* Chris Baum created a Business Model Canvas and posted to Google Docs for Board discussion. Gave a brief overview of what it is and how to use it.
* Discussion around membership and partner models and alternate revenue model.
* Key will be creating a sustainable revenue model that won’t require complex management system to maintain in the future.

*Italian University Collaboration Grant*

* Andrea submitted our commitment letter to the Perugia University for Foreigners expressing our interest in the IA Institute participating as an institute partner in a collaborative grant funded by the Italian government.

IA Institute Board of Directors Meeting
January 20, 2012

Attending:
Jeff Parks, Andrea Resmini, Dan Klyn, Dorian Taylor, Shari Thurow, Chris Baum, Laura Creekmore
Bev Corwin, Noreen Whysel, Tim Bruns

Agenda:
* Administrative Issues to Discuss
* World IA Day – Suggestions
* UXPin Polar Bear sponsor issue?
* New IAI PowerPoint template created by Shari
* Website
* IA Summit – Passes.  Podcast.  AGM

Administrative Issues to Discuss

Annual report is being worked on by Noreen. She has everything she needs for now and will reach out others as/if required.

World IA Day – Suggestions

A Survey monkey form without collecting IP information will be created by Noreen for organizers and the IAI to share with attendees.  Ask people to provide email IF they want to get back to them.

UXPin Polar Bear sponsor issue?

Marcin sent a link to a YouTube about the UXPin video.  We forwarded to local coordinators to show to the audience.  Not sure if others had shown the video at any other site. A suggestion to Jessica to put a link to video on the website for World IA Day by Noreen. Jessica provided a follow-up email to Marcin about the process followed just prior to today’s Board meeting about what was done.

New IAI PowerPoint template created by Shari

Dan will post to the Basecamp site and people can access from that point.   Vanessa will receive materials that need to be printed for the Summit workshops – ASIS&T provides this service.  Shari will follow-up.

Website

Dorian provided an overview of the semantic approach to organizing data on all content for a new website for the IAI in time.  Great progress is being made.  Chris will continue to work with Dorian in this effort moving forward.

IA Summit – Passes.  Podcast.  AGM

Dick confirmed that UIE will do the summit podcasts this year. Focus on the joint efforts by IAI and ASIS&T as an alternative to doing the podcasts as in the past.  Dan will be talking about our sponsorship in general.  Noreen has bar packages and other options for AGM meeting.  Podcast possibly have Jeff and Chris record and publish speaker interviews on Boxes and Arrows and Johnny Holland.

Proposal from University in Italy working on a project being funded by their Government

Asked if the IAI would be part of the research project. The IAI is only required to send in a letter of intent. ndrea will write a follow-up letter to the Board providing an overview and we need to make that decision by end of day tomorrow, Tuesday. All he requires is a “thumbs up” or “thumbs down” from Board members.

VOTE: The decision to submit a letter of intent was passed by the Board via an email vote.

IA Institute Board Meeting Minutes
February 6, 2012

Attending:

Agenda:

• Translations Initiative
• World IA Day this Saturday!
• IAI Website
• IA Summit

Translations Initiative

Translation lead, Janette Shewing, has stepped down due to increased job commitments, and we are looking for a replacement. Dorian suggests sending a thank you on behalf of the IAI. Dan going to follow-up and provide a gift basket or other as a means of showing our appreciation for her efforts over the years.

World IA Day this Saturday!

Issue status updates to the directors list of the IAI as well as global update emails to be sent out by Dan. Getting coordinated with the various locations. World IA Day Twitter please tweet about our Sponsors. Ann Arbor, Vancouver, Los Angeles, and Japan are SOLD OUT with waiting lists. Andrea is heading to South Africa to open the conference. UXPin Polar Bear sponsor.

Dan has Adobe Creative Suite software to distribute to organizers of World IA Day. Bev brought up the need to talk to Adobe about international distribution and Dan will follow-up.

Jeff asked about Flickr update to Pro on the IAI site – Dan will manage.  In addition please RT the sponsor thanks from @WorldIADay

Great timezone tool shared by Dorian http://everytimezone.com/

We need to discuss details about how to build upon this first event following World IA Day. It was agreed that we wouldn’t make any promises about next year, only ask for feedback at the various events.

IAI Website

Chris and Dorian described the approach to the site. The first iteration of the site map was distributed and the approach to the updated website for the IAI. We aren’t just a practice in UX but we intersect with many other disciplines – position statement within the updated site and how we move forward.

IA Summit

Total value of passes given was $9,000 to attend the IAI at the second speaker rate – generously provided by Dick Hill. Looking at a trade to have us manage the podcast and publication of audio and provide transcripts. Dan will follow-up with Dick to understand the interest in getting the work done. Jeff will share with Dan the time spent in setting up the shows and effort / cost involved.

No quorum. Meeting cancelled.